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American Guild of Organists

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Chapter Leadership Toolkits

Welcome to your Chapter Leader Toolkits! These toolkits contain a wealth of resources, tools and guidance to help chapter officers implement new programs aimed at stronger member engagement. They will help you with recruitment, programming, effectively managing your chapter’s finances and will streamline processes to minimize the effort it takes to get things done. These templates and worksheets will continue to evolve and improve as we receive feedback.

Please submit your chapter’s resources and best practices by email so that they may also be included.

Download the digital new membership brochure here:  AGO Membership Brochure.
To request hard copies, please contact Phylicia Ross, 212-870-2311, ext. 4321. Email

New AGO Logo: These are now password protected. Please call AGO National Headquarters: 212-870-2310 for access.
Logo files for screens (digital screen display on web, email, video)
Logo files for ink printing (onto paper or other items for publication)
AGO Identity Style Guide

The Board Team Handbook
November 1, 2021 Webinar: How To Be a Board Without Being Bored

February 2023 Membership Dashboard

Click here to view the
Chapter Management Handbook

Chapter Leadership Newsletters

April 2023
March 2023
February 2023
January 2023

2022
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June 22
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2020
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April 2020.
March 2020
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2019
December 2019
October/November 2019
September 2019
August 2019

 

Leadership Training for All Officers
July 19, 2021
Indiana Jones and the Quest to Find Resources on the AGO Website
Presented by Elizabeth George, Director of Member Engagement and Chapter Development

Please click on the ˇ to expand the menu associated with each of the topics listed below.

Membership Dashboards

June 2022
May 2022
April 2022
March 2022
February 2022
January 2022

2021
December 2021
November 2021
October 2021
September 2021
August 2021
July 2021
June 2021
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April 2021
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February 2021
January 2021
2020
December 2020
November 2020
October 2020
September 2020
August 2020
July 2020
June 2020

Management and Governance

Certificate-of-Appreciation-for-Chapter-Leader 
Chapter Liability Insurance Information
Chapter Leader IRS Filing Resources
Fox Valley Policy Travel Subsidy for AGO Conventions

October 30, 2020 Webinar
The Benefits and Challenges Serving as Dean
Karl Bruhn Speaking Points October 30
Benefits and Challenges of Being a Chapter Dean SH presentation
Webinar Handout Resources for Chapter Deans and Chapter Leadership

Chapter Officer Installations

Installation of Officers

Elections and Voting Procedures
Webinar, November 8, 2021:
Now Is the Time to Form Your Chapter’s Nominations Committee
Handouts:
Recommended-Chapter-Operating-Procedures_2018-01_updated-2021-11
Chapter Elections-March to June
ChapterElection_What-To-Do-When
Election Balloting
The-Value-and-Benefits-of-Serving-as-a-Chapter-Leader

Descriptions of Officer Responsibilities
Updating the Officer Roster
Responsibilities of Serving as Dean
Responsibilities of the Registrar_Membership Coordinator
Responsibilities of Serving as Sub-Dean
Duties of the Chapter Education Coordinator
Responsibilities of the Treasurer
The Value and Benefits of Serving as a Chapter Leader
Building a Leadership Pipeline
Sample Board Meeting Consent Agenda
Certificate of Appreciation
Strategic Plan Template
Strategic Planning Exercise
FVAGO Operating Procedures –
San Diego AGO chapter Operating Procedures Adopted 1-16-18

AGO Member Communities Structure – learn more about this new member community option for extra small chapters that are struggling.

Membership: Recognize and Renew using ONCARD

August 9, 2021
Everything You Need to Know About Using ONCARD
Presented by Molly Davey, AGO Membership Coordinator
Tour of Chapter Administration Handout

October 9, 2020 Webinar
Chapter Membership Dues Reconciliation & Income Records
ONCARD Revenue Reconciliation Webinar Slides 2020-10-9
Chapter Dues Reconciliation 2
Presented by Molly Davey, AGO Membership Coordinator, and
Eric Birk, Executive Assistant
Responsibilities of the Registrar_Membership Coordinator
How to access ONCARD to Pull Member Reports

Membership On-Boarding


New Member Welcome Email_Letter
Sample script_new member welcome phone call
Sample script to recognize new members at a chapter program
Creating a Chapter Ambassador Program

Recruitment

Monday, March 21, 2022
Success Stories in Recruiting and Retaining Young Organists
Presented by deans of the Los Angeles, Denver Rocky Mountain and Central North Carolina chapters.

AGO Chapter Flyer**Please download and save, in order to insert your chapter information.
Suggestions for Growing and Strengthening Your Chapter
AGO SAN DIEGO IN-SPIRE
Follow up Email to Prospective Member
Sample Postcard_Letter_Email Prospect Follow up
Sample Letter to Clergy

Renewing Members


Chapter Member Renewal Email
Thank you for renewing your membership

Programming

August 16, 2021 Webinar
Officer Training for Sub-deans
: Chapter Program Ideas for the Upcoming Year 
Panel discussion with officers who are in charge of programming representing extra-small, small, medium and large chapters.

April 19, 2021 Webinar
Re-Igniting, Re-Imagining and Re-Emerging from COVID-19
Presented by the Committee on Membership Development and Chapter Support with chapter leaders who participated in the breakout sessions during the 2021 AGO Leadership Conference share their chapter’s creative programming.

ZOOM CHECK LIST
Responsibilities of Serving as Sub-Dean
Duties of the Chapter Education Coordinator
Program Budget Worksheet
Program Evaluation Survey
Creating a Spectrum of Events that Teach, Reach and Spark Innovation
Programming Resources and Guidelines
2019-2020 Tulsa Chapter Program Flyer (2)
Chapter Programming Ideas

Finance

June 14, 2021 Webinar
The Top Four Things Your Chapter Must Do to Be Financially Responsible

Handout

Copy of Budget and Financial Statement Examples

 

May 6, 2021 Webinar
There Must Be 50 Ways to Raise Some Money
Presented by John Dixon, AGO Councillor for Finance and moderated by AGO Executive Director James E. Thomashower, CAE. This webinar was designed to assist chapter leaders in learning best practices for raising money to support chapter programs and activities. Handout

May 3, 2021
Robust Chapter Scholarships
Presented by the AGO Task Force for Gender Equity, whose mission is to bring more women into the Guild and to attract a new generation of young women organists. Hear from a panel of chapter leaders who have successful scholarship programs and learn how they promote their programs and discuss opportunities to attract more female organists to participate.
Robust Chapter Scholarships Handout

Fox Valley AGO Annual Financial Report–FY2019 (Redacted)
Sample Chapter Budget_Worksheet_Balance Sheets 
1099 MISC Reporting

Communications

September 13, 2022
Social Media Marketing for Chapters
Presented by Michelle Klima Thomas
Handout

April 25, 2022
The Power of Publicity: Promote Your Chapter Events Through Media Relations
Presented by J.W. Arnold
The Power of Publicity Handout

April 26, 2021
The Do-Re-Mi’s of Website Design
Presented by the AGO Technology Committee, this webinar covered creating, posting and the importance of keeping your website up-to-date. Handout.

Responsibilities of the Newsletter Editor
Designing and Maintaining a Website
Chapter Newsletters – What to Include
Requesting AGO Mail Lists
Maximizing Social Media

Social Media Resources

How to Use Facebook Stories
How to Use Instagram Stories
How to Use Facebook Live
How to Use Instagram Live
How to link an Instagram Account to a Facebook Page
How to Boost a Post on Facebook?
How to Create a Business Facebook Page
Maximizing Social Media

How to Target Audiences in Facebook


Core Audiences
Custom Audiences
Lookalike Audiences
How to Place Facebook Pixels
How to Run Ads in Facebook’s Ads Manager

2021 AGO Leadership Conference documents are listed below.

The link to the recording of January 24th can be found here.
Agenda
Strategic Goals Template
Chapter Ambassador Program
Suggestions-for-Growing-Your-Chapter
Financial Responsibilities Top Four Things Your Chapter
Collaboration Handout Skye Hart
Leadership Motivation and Evaluation

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Lessons for the New Organist

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Mission Statement

The mission of the American Guild of Organists is to foster a thriving community of musicians who share their knowledge and inspire passion for the organ.

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Scammers are everywhere and chapter officers need to be vigilant. Don't respond to requests to send funds unless you know for sure that the request is valid.
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